Setting Up Your Program for Success
Essentials for sending students abroad:
Please note, these items are to ensure compliance with the Safety Abroad Guidelines.
How to do this:
Out of Country Risk Assessment
All international activities and the relevant sites require an “Out of Country Risk Assessment”. This form should be completed by the activity sponsor and submitted to the Faculty for approval. For advice or assistance on this aspect of the Guidelines please consult with the Safety Abroad Office.
Step 1. Assign an administrator who will input and monitor information on the Safety Abroad Database. Once someone is chosen, the Safety Abroad Office will create a username and password for them.
Step 2: You will need the following information to create a student profile:
DATE OF BIRTH:
DESTINATION: (country and city)
INSTITUTION AFFILIATED WITH: (If applicable)
DATE OF DEPARTURE:
DATE OF RETURN:
Click here for instructions to add students to the database.
Step 3: Send instructions to log onto the database to your students:
Step 4: Prior to departure we need to ensure all students are entered and that each student has filled in their supplementary health insurance information and their passport information. Our office reminds to students to do this, but we encourage you to do random spot checks to see if any students are missing this information.
Waivers: Ensure that prior to departure students have handed in all waivers. Please contact us to inquire about templates for waivers.
Pre-Departure Orientation: All students must attend a Pre-departure Orientation session if they are going to the US or any other international destinations. If the group is 10 or more students we can organize a specific workshop for the class, otherwise students can sign up for a general session by clicking here.