Institutional Health and Safety Checklist
This questionnaire is designed to assist the University of Toronto in placement selection and preparing emergency support to our students going overseas. This should be completed either during a site visit or by the host institution. Please fill it out carefully and update our office of any changes.
1. Name of Partner
2. Location and Size
3. Please provide some details regarding location. (eg. urban, distance to largest town, closet airport, etc.)
4. Please give details of university facilities such as sporting, recreation and library. Are facilities available to students on exchange?
5. What type of on-campus, arranged accommodation is available for students?
6. Is accommodation guaranteed?
7. Does the institute provide accommodation for students? Does the facilities include any of the following—
· Internet access?
· Private showers?
· Ability to lock own quarters?
· On-site security?
· Comments regarding neighbourhood safety?
· Would your accommodation provide meals? If yes, would they be able to accommodate the following dietary restrictions?
8. How difficult is it to secure off-campus accommodation?
9. Any advise we should give students regarding the accommodation process?
10. Are there any additional costs that students should be aware of?
11. Please give details of the support available to incoming exchange students such as on-site orientation (length, location, content, cost). Is this available all semesters?
12. Do incoming students register for courses prior to arrival? How is this done?
13. Are there any course units/ departments that have restricted access or are not available to exchange students?
14. Does the host institution provide/ sell health insurance to students? Is University or State insurance mandatory?
15. Does the partnering institute have an emergency contact number, who we can call in an emergency? Is it 24 hours? Is there someone at that location who will be able to speak English? If no, what language(s) will they speak?
Name of contact:
16. Does the partnering institute have local police or security? Is it 24 hours? Is there someone at that location who will be able to speak English? If no, what language(s) will they speak?
Name of Contact: Telephone Number: English? Other?
17. Does the partnering institute have local emergency protocols dealing with such items as assault, natural or geographical disaster? Please list which policies that you have in place? Attach policies, if available.
18. In the event of an emergency, does your institute have a practice in place where the University of Toronto is notified and updated of any situation concerning their students? Who would be responsible for communicating this information to the University of Toronto?
19. Do you provide in-coming exchange and internship student’s on-site orientation regarding health and safety information? Does the orientation include information on the following?
· How to place an emergency telephone call?
· Who to call in an emergency?
· General site specific health risks?
· Expectations of student while on the program?
· Student services/ resources on campus?
20. Does your institution have the following communication capacities?
o Could a student make a collect call from an on-site phone?
o After hours?
· Satellite phone
o Number to receive outside calls in an emergency?
o Would this be readily available to students?
o After hours?
21. Does the institute have a policy in place protecting students from--
· Sexual harassment/ assault?
· Homophobia? Attach policies, if available.
22. Could your institute accommodate a person with disabilities? Wheel chair access? Visual impairment? Hearing impairment? Learning disability? Is there a disability/ accommodation office that our student should liaison with? Other comments:
23. How close is your nearest hospital facility? Would the hospital be able to accommodate a person who only speaks English? Name of Facilities: Telephone Number:
24. Are there any particular concerns or security issues that a foreigner should be advised of? (An example would be that we would advise students coming to the University of Toronto of the harsh winter climate.)
25. Are there any other details regarding the host institution that may be useful for a University of Toronto student to consider when making their choice on exchange destinations?
26. Additional Comments?
Name of person completing form: Date: